What’s new in BeeMyFlex 2023
Discover the new BeeMyFlex products that have been developed for you in 2023
It is henceforth possible to choose and change your language in the application.
👉 Click at the top right on your initials or your avatar
👉 Select your profile
👉 Access the section My settings and change the language:
ℹ️ Currently the only languages available are:
🇫🇷 French
🇬🇧 English
🇳🇱 Dutch
It is now possible to delete a record from your calendar.
For example: if you had planned to be present at the office and ultimately you may have a trip but you are not sure, you can delete your choice in the calendar while waiting to have better visibility on your schedule
👉 In your Calendar or in the Forecasts, click on the date for which you want to delete the recording and select the trash can icon:
✅ Your registration for this date has been deleted!
📊 A new statistic is available in the dashboard attendance rate !
👉 By clicking on Indicators and selecting the dashboard Attendance rate, you will find a new item in the menu: Aggregated view
👉 By clicking on this new item you will be able to view:
📊 The average attendance rate per weekday over a period
📊 The average attendance rate per month over a period
Until now, it was possible to share a workspace or make it private.
🔓When the workspace was private, only employees assigned to this space by default could access it.
From now on, you can indicate for each space who is authorized to access it!
✨ We took the opportunity to redesign the administration screen of Sites And Workspaces
👉 To access it, simply click on your initials or your avatar at the top right
👉 Select your organization name
👉 On the Administration screen, click on the section Sites and workspaces
👉 To indicate who is authorized to access a workspace, simply choose the team(s) / collaborator(s):
ℹ️ For a free space (authorized for everyone) simply select the value “everyone”
It is now possible to block the forecast entry of schedules beyond a period.
👉 To access this setting, simply click on your initials or avatar at the top right
👉 Select your organization name
👉 On the Administration screen, click on the section Configuration
👉 In the field Number of future modifiable days, enter the maximum number of forecast days that users can complete.
🙌 The LIVE evolves and now shows you more useful information.
1️⃣ Now find on the left of the screen the visibility of your team and your groups for the day (morning and afternoon)
🙌 LIVE is evolving and now shows you more useful information.
1️⃣ Find the visibility of your team and your groups for the day (morning and afternoon)
2️⃣ The new smart search bar makes it easier to choose which team or group to display and offers additional filters.
3️⃣ You can also use the advanced search screen by clicking on the filters button
4️⃣ Now find useful information on the right of the screen about your day, the next day and other days such as:
📍Your way of working
ℹ️ Your reservations (parking, meeting room, shared vehicle, place in the company restaurant, etc.)
🗓️ Your appointments (if you have connected your Outlook or Google Calendar account)
4️⃣ Now find a link to display useful information about your day, the next day and other days such as:
📍Your way of working
ℹ️ Your reservations (parking, meeting room, shared vehicle, place in the company restaurant, etc.)
🗓️ Your appointments (if you have connected your Outlook or Google Calendar account)
✔️ You can now manage all your office resources in BeeMyFlex.
This allows to :
🅿️ Book a parking space
📍 Book a meeting room or a Bulls
🚘 Reserve a service vehicle
💻 Book one laptop or any other equipment
🍽️ Reserve a place at company restaurant or a meal tray
And many other resources depending on your needs...
💡 Discover these use cases:
📌 You can configure your parking spaces so that certain employees can reserve them:
📌 You can give them the choice between several parking spaces:
📌 Or you can give them the choice between several sets of parking spaces:
📌 In just a few clicks, the user has reserved their parking space:
ℹ️ You can limit the reservation of this resource for certain employees.
ℹ️ You can limit the reservation of this resource to a minimum and maximum period.
ℹ️ You can add a recipient so that they are informed of each new reservation by email.
📌 You can configure your meeting rooms and bubbles so that certain employees can reserve them:
📌 Employees can select a time slot to reserve a room:
📌 In just a few clicks, the user has reserved their meeting room:
ℹ️ You can limit the reservation of this resource for certain employees.
ℹ️ You can limit the reservation of this resource to a minimum and maximum period.
ℹ️ You can add a recipient so that they are informed of each new reservation by email.
📌 You can configure your equipment so that certain employees can, for example, reserve their laptop:
📌 Collaborators can select a laptop from the list:
📌 In just a few clicks, the user has reserved their laptop:
ℹ️ You can limit the reservation of this resource for certain employees.
ℹ️ You can limit the reservation of this resource to a minimum and maximum period.
ℹ️ You can add a recipient so that they are informed of each new reservation by email.
📌 You can configure different options so that certain employees can reserve their meal tray:
📌 Employees can select one of the options:
📌 In just a few clicks, the user has reserved their meal tray:
ℹ️ You can limit the reservation of this resource for certain employees.
ℹ️ You can limit the reservation of this resource to a minimum and maximum period.
ℹ️ You can add a recipient so that they are informed of each new reservation by email.
💡 Until now, a change in presence in the BeeMyFlex calendar was not automatically reported in the Outlook or Google Calendar calendar. It created another event in Outlook or Google Calendar and the user had to delete the previous created event.
✔️ Now you don't have to do anything, BeeMyFlex takes care of updating your calendar changes in Outlook and Google Calendar!
ℹ️ This feature is only accessible by a Administrator.
💡Good new for administrators, you will no longer need to give yourself delegations to act on behalf of your managers and manage their rules.
✔️ You now have a screen to display all the rules of your organization, and you have the control to modify them!
To get there :
👉 Click on your profile picture or initials at the top right of the screen and click on the name of your organization.
👉 In this new page, you select the section Rules.
✅ Vous accédez maintenant à la liste de toutes les règles de votre organisation.
ℹ️ You can create, archive, modify all the rules.
ℹ️ This feature is only accessible if you have connected your Outlook or Google calendar
💡Until now, your calendar status matches with BeeMyFlex were not customizable
✔️ You can now personalize them according to your calendar statuses!
On Outlook there are 5 statuses:
- Available
- Busy
- Work elsewhere
- Provisional
- Out of office
On Google, there are 2 statuses:
- Available
- Busy
We've also added an option to "don't create an event" in your calendar.
For example: you do not want to have the status "office" in your calendar.
To access this customization:
👉 Click on your profile picture or initials at the top right of the screen and click My integrations.
👉 Then click on Configure.
👉 Personalize your statuses
✅ Your configuration is effective!
⚠️ The configuration change is not retroactive. Only new events created will be affected.
ℹ️ You can change your configuration at any time.
💡Good new, the version of BeeMyFlex is now accessible.
To use BeeMyFlex from your Microsoft Teams:
👉 On your Microsoft Teams, click To research and enter the keyword BeeMyFlex.
👉 Then click on Add.
✅ BeeMyFlex now appears in the list of your tabs on the left.
ℹ️ The features accessible on Microsoft Teams are as follows:
- Live
- Calendar
- Forecasts
ℹ️ A Microsoft suite Administrator can add the BeeMyFlex application to all users in the domain (refer to the Microsoft help center)
💡 You need to check your appointments in your Outlook or Google calendar before entering your planning BeeMyFlex attendance?
✔️ From now on, you can directly view your Outlook and Google appointments in BeeMyFlex!
All you have to do is go to your Calendar :
👉 Click on a day to enter
👉 Click on “You have X appointments planned in your calendar”.
✅ Your appointments are displayed!
👉 I notice for example here that a team meeting is scheduled for the morning on Teams, so I can telework.
👉 On the other hand, in the afternoon, I reserved a meeting room to work with the working group on the call for tenders, so I know that I have to report going to the office!
💡Do you want to inform colleagues so that they can come and meet you at the office?
✔️You can now invite them to join you
To invite them:
👉 Click on the Forecasts.
👉 Click on the date you want to invite them to come
👉 Select the period concerned (day, morning, or afternoon), provide a comment and click on the button Send
📌 You can add other recipients.
✅ Your colleagues have received your invitation!
ℹ️ Your colleagues can accept your invitation. In this case, you can directly check their presence by displaying the Forecasts
💡 Do you need to save your favorite workplaces to easily select them?
✔️ Now you can save them from your calendar.
To get there :
👉 Click on your Calendar.
👉 Select a day and indicate the status Bureau.
👉 Click on the workplace already entered.
✅ You can save your favorite workplaces by clicking on the star on the right.
i️ The list of workplaces is displayed with better visibility.
📌 By default, the system displays your favorite workplaces first in the list in order of addition from most to least recent.
📌 When you select the Office status, the system automatically populates the most recent favorite workplace in which there is space left.
📌 Favorite workplaces have priority over the home workplace.
💡 Do you need to reserve a place near the collaborators of your team or your groups?
✔️ You can now know who the collaborators of your team or groups are present in each workplace.
To get there :
👉 Click on your Calendar.
👉 Select a day and indicate the status Bureau.
👉 Click for example on the “i” to the right of the workplace entered, or access the list of workplaces.
✅ You can now know who has reserved their place in this area among the collaborators of your team and your groups.
💡 Until now you could easily copy a typical day from your calendar for other target days.
✔️ Now you can copy a typical week from your calendar for the target weeks to come!
All you have to do is go to your Calendar :
👉 Click on the button Copier.
👉 Select Week.
ℹ️ The button says you can copy a week.
👉 Select any day of the week you want to copy.
👉 Select any day of the target week to paste the typical week.
👉 You can repeat the operation as many times as you want.
✅ You no longer have any excuse not to complete your calendar in advance 😄
i️ Additional information:
🔹 The workplace is systematically copied.
🔹 If this workplace is full on a target day, the system informs you and ignores the copy for that day.
🔹 An exemption can never be copied, it will be necessary to enter the target day individually.
🔹 If a copied day triggers a rule on the target day, it will be necessary to enter the target day individually.
🔹 You cannot copy a completely empty week.
🔹 Only the completed days of a week are copied. Days not specified are ignored...
ℹ️ This feature is only accessible by a Administrator or one Manager.
💡Need to know who is in each office today?
✔️You can now view the collaborators who are present on a site or in a workspace on a given day.
To get there :
👉 Click on the Indicators.
👉 Select dashboard Occupancy rate.
👉 Then select a site or workspace.
✅ Now you know who is in the office.
ℹ️ From this screen you can directly select another site or another workspace using the filters.
i️ You can also from this screen choose a date other than today's date.
ℹ️ This feature is only accessible by a Administrator.
💡Good news for administrators, you will no longer need to give yourself delegations to act on behalf of your managers and manage their team.
✔️ You now have a screen to display all the teams in your organization, and you have control over how to modify them!
To get there :
👉 Click on your profile picture or initials at the top right of the screen and click on the name of your organization.
👉 In this new page, you select the section Teams.
✅ Vous accédez maintenant à la liste de toutes les équipes de votre organisation.
ℹ️ You can create, archive, modify all teams.
💡 It is now possible to activate automatic integration with your BAMBOO HR HRIS.
✔️ This integration automatically synchronizes the data below:
1️⃣ Creation, modification, archiving of users.
2️⃣ Update of managers and their teams.
3️⃣ Automatic import of absences.
👉 Are you interested and would you like more information? Contact us!
ℹ️ This feature is only accessible by a Administrator or one Manager.
💡 Your teleworking management policy is evolving and you need to set limits per year?
👉 This is the case, for example, for cross-border workers who must comply with tax regulations.
👉 This is also the case when you wish to limit teleworking in a residence other than that of the employee's home.
✔️ You can now configure a Quota of teleworking days per year.
To get there :
👉 Click on your profile picture or initials at the top right of the screen and click My rules.
👉 Now click on the button Create and select the rule type Quota of teleworking days per year.
👉 Then enter the number of days in the field Value.
👉 Select the relevant recipients.
👉 Choose control with or without override.
👉 Specify the condition for which this rule applies (optional).
ℹ️ To find out more about the conditions 👉 Advanced Settings - Custom Fields.
✅ Your rule is now effective!
ℹ️ This feature is only accessible by a Administrator or one Manager.
💡 You are looking to optimize office attendance.
✔️ You can now configure a Quota of days in the office per year.
To get there :
👉 Click on your profile picture or initials at the top right of the screen and click My rules.
👉 Now click on the button Create and select the rule type Quota of days in the office per year.
👉 Then enter the number of days in the field Value.
👉 Select the relevant recipients.
👉 Choose control with or without override.
👉 Specify the condition for which this rule applies (optional).
ℹ️ To find out more about the conditions 👉 Advanced Settings - Custom Fields.
✅ Your rule is now effective!
ℹ️ This feature is only accessible by a Administrator or one Manager.
✔️ You can now not authorize half-day teleworking.
To get there :
👉 Click on your profile picture or initials at the top right of the screen and click My rules.
👉 Now click on the button Create and select the rule type Half-day teleworking not authorized.
👉 Select the relevant recipients.
👉 Choose control with or without override.
✅ Your rule is now effective!
💡 We continue to enrich the menu of indicators in order to provide you with maximum usable data.
✔️ We have developed a new dashboard that will allow you to obtain a detailed attendance report.
To get there :
👉 Click on the Indicators.
👉 Select dashboard Detailed attendance report.
1️⃣ Description of filters:
🔹The date (single choice),
🔹Status (multiple choice),
▪️None (presence not specified),
▪️Teleworking,
▪️Office (possibility of choosing one or more sites and one or more workspaces),
▪️Travel,
▪️Absent.
2️⃣ Data displayed with the possibility of sorting on each column:
🔹Name of the collaborator (default sorting),
🔹First name of the employee,
🔹Title of the collaborator,
🔹Employee team,
🔹Employee manager,
🔹Morning presence,
🔹Afternoon attendance,
🔹Site (when present in the office),
🔹Workspace (when present in the office).
You can now create custom fields for each presence status.
This allows to :
🏠 Specify teleworking location
📆 Choose one fixed or variable teleworking day
💼 Specify client name at a shift
✈️ Indicate the nature of a shift
🫥 Choose one motif d'absence
🚇 Indicate your means of transport when traveling to the office
🕦 Enter your start and end time in the office
And many others depending on your needs...
💡 Discover these use cases:
📌 You can create a list to know the teleworking location :
📌And add rules on each value.
For example: limit teleworking in another residence to 30 days per year
📌 You can create a list to manage the type of teleworking (fixed or floating day)
📌And add rules on each value
For example: Allow 2 days of fixed teleworking in the week and 2 days of floating teleworking per month
📌 You could create a list of clients to whom your employees travel regularly:
📌 You could create a list of types of travel:
📌 You could create a list of reasons for absence:
📌 You could create a list so that your colleagues indicate their means of transport when they travel to the office:
📌 You could create 2 fields for your colleagues to enter the start time and end time of their activity:
ℹ️ All data is exported in attendance reports
For more information on configuring this feature: